Job: Administrative Coordinator

Department: EMB – Embryology

Salary: TBD

Location: Baltimore, MD

Become the friendly face of one of the world’s leading research institutions! 

Carnegie Science’s Department of Embryology seeks a highly motivated Office Administrator who can manage a broad range of administrative tasks to support the department’s scientific efforts. These tasks include coordinating the weekly seminar series with visiting scientists and other ongoing department events. 

Primary Job Duties:

  • Provides friendly information and assistance to visitors, students, and employees in the main lobby.
  • Schedule, coordinate, and support weekly department-hosted seminars.
  • Administer department-wide standard procedures for animal and safety protocols in accordance with NIH regulations to maximize efficiency and reduce errors.
  • Schedule and coordinate meetings, appointments, and travel arrangements for department staff and outside visitors.
  • Coordinate departmental activities, including staff appreciation events and collaborative events with Johns Hopkins University.
  • Develop an organized approach to processing and full-filling routine administrative requests.
  • Communicate critical information regarding events, safety concerns, and emergency alerts to the department.
  • Provide administrative support to individual faculty members.
  • Provide key backup support to the department’s purchasing activity and credit card reconciliation.
  • Plan and coordinate quarterly NIH mandated Ethics Courses.
  • Office supply inventory and ordering.
  • Other duties as assigned.


  • Occasional weekend and evening work may be required. 

Experience/ Skills:

  • Three to five years of office management/ administrative experience.
  • B.S., B.A., or A.A. degree is a plus but not required.
  • Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, clients, and vendors.
  • Excellent decision-making skills.
  • Ability to work with a high degree of independence.
  • Superior communication skills — both written and verbal
  • Attention to detail and accuracy