Job: Federal Relations Advisor

Department: HQ – Headquarters


Location: Washington, D.C.

The Carnegie Institution for Science is a U.S.- based non-profit, private institution headquartered in Washington, D.C. Today, Carnegie scientists work in five scientific departments on the West and East Coasts. Carnegie investigators are leaders in the fields of plant biology, developmental biology, Earth and planetary sciences, astronomy, and global ecology. Carnegie is an endowed, independent, nonprofit institution.

We have an exciting new opportunity for a Federal Relations Manager in our Washington, D.C. office working under the guidance of the Science Deputy. The Federal Relations Manager is responsible for building relationships with key federal agencies to support Carnegie’s research agenda through regular meetings with constituents both within Carnegie and at the federal agencies. As such, this individual must demonstrate strong relationship building and communication capabilities with the ability to articulate technical, sometimes complex scientific objectives. Carnegie Science seeks an inclusive manager who values and respects a diverse and inclusive working environment, and who values a collaborative working environment. This is a full-time, exempt position.

Essential Functions: The qualified candidate must be able to perform the essential functions of the position with or without reasonable accommodation.

  • Build relationships with key federal agencies that support Carnegie’s research portfolio by meeting regularly with constituents at Carnegie and federal agencies.  Keep leadership informed on funding opportunities and communicate with Carnegie principal investigators regularly on opportunities and requirements.
  • Coordinate the management of ongoing relationships with existing federal agencies and partners where relevant, leverage those relationships for greater collective impact.
  • Collaborate with the President, Science Deputy, COO and Division Directors to support Carnegie’s programmatic goals and communicate federal funding objectives to the community.
  • Monitor industry trends, national initiatives, and funding sources to identify areas of overlap with Carnegie’s scientific objectives
  • Identify and disseminate federal research opportunities to research staff to encourage proposal submissions.
  • Maintain a research opportunities website in partnership with the Carnegie Communications group to provide essential resources for scientific staff.
  • Coordinate reporting of federal award dollars in collaboration with the Office of Sponsored Program. Maintains data as per federal and agency requirements, funding dashboards and pipeline activity to support data analysis and reporting.
  • Provide guidance for proposal development in collaboration with Divisional Grants Administrators and the Office of Sponsored Programs.

Minimum Qualifications:

  • Bachelor’s degree in science, public relations, business or a related field
  • Experience working in a research institution or academic setting and building collaborative relationships with scientific staff

Preferred Qualifications:

  • Master’s degree in science, public relations, business or a related field
  • 5-7 years of experience related to research grants from federal agencies (NSF, DOE, NIH, NASA, DOD, etc.)
  • Experience with research supported programs, higher education research administration, sponsored projects/grants administration
  • Experience with grants management technology and creation of sponsored programs dashboard metrics


  • Knowledge of the principles and practices of governmental organization and administration, intergovernmental relations, grant administration, and the legislative process
  • High degree of professionalism and the ability to deal with all levels of government and industry in an expeditious and diplomatic manner
  • Able to work under pressure and meet time-sensitive deadlines
  • Able to establish and maintain robust, cooperative, and effective working relationships with others

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. 

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other protected group status.