Department: HQ – Headquarters
Location: Washington, D.C.
Carnegie Institution for Science is a U.S.-based non-profit, private endowment headquartered in Washington, DC. Founded in 1902 by Andrew Carnegie as an organization for scientific discovery to serve as a home to exceptional individuals—men and women—with imagination and extraordinary dedication capable of working at the cutting edge of their fields. Today, Carnegie scientists work in six scientific departments on the West and East Coasts under three divisions of Earth, Life and Space. Carnegie investigators are leaders in the fields of plant biology, developmental biology, Earth and planetary sciences, astronomy, and global ecology. Carnegie is an endowed, independent, nonprofit institution.
Carnegie has departments in Washington, D.C., Baltimore, MD, Pasadena, CA, Palo Alto, CA, and Chile and welcomes remote or hybrid work options (preferred). This position is primarily located in Washington, D.C.. Carnegie Science is committed to diversity, equity, and inclusion in science. Candidates who will foster a diverse, equitable, and inclusive workplace are strongly encouraged to apply.
Reporting to the Associate Director of Finance, the Financial Analyst will be an independent contributor on a team of finance and grants professionals serving the various business managers across the organization, in addition to executive leadership, finance leadership and the board. Special and ad hoc analysis will be required both from an operating budget and historical perspective, but also to evaluate managerial decision impact to credit ratings or fund management, strategic planning financing options or economic indicators for endowment allocation such as CPI. The ability to explain an analysis is as important as one’s ability to craft or develop the analysis itself. Creative and systematic thinkers welcomed with a strong understanding of accounting, financial reporting and business intelligence.
- Develop and maintain sustainable drill-down forecasting models, to include position control, revenue models, fund balances, and research expenditure projections.
- Develop a dynamic long-range plan model, with inputs from senior leadership, budget and forecasting models that can be used to support the strategic plan, financing and development efforts of individual projects, departments and the organization.
- Lead departments in the preparation of the annual operating and capital budget and provide training and support for financial questions (e.g., endowment planning, sponsored awards, and capital planning considerations).
- Manage the annual endowment and special funds allocation for all units to include the planning and annual reconciliation of its usage, following up with individual managers for the appropriate allocation of funds and to monitor spend, and prepare correcting entries to support quarterly and year end assignment of expenses.
- Responsible for the utilization of Adaptive Insights and all key inputs for the all funds budget, coordinating process with all departments and divisions submitting a budget.
- Meet with budget managers to review budgets, allocation of expenses and to monitor spending. Provide training to new managers and serve as a primary point of contact for headquarters staff requiring assistance with individual funds. Develop tools and resources to support budget managers.
- Develop scenario and situational analysis to determine the likely outcome of managerial decisions regarding financing, credit, endowment payout and strategic fund management.
- Prepare ad-hoc and quarterly PNL and financial statements in support of monitoring the budget, endowment allocation, special funds and grant activity.
- Develop ad-hoc and quarterly financial analysis, summary reports and account audits to monitor financial controls and improve oversight over restricted funds.
- Maintain attribute assignments, fund and PI index mapping using adaptive insights, NetSuite and similar tools for budget and reporting.
- Prepare and recommend journal entries associated with maintaining appropriate fund balances, and appropriate budget model allocations.
- Ensure financial compliance with Carnegie policies and procedures and applicable legal rules and regulations in all analysis, recommendations and entries prepared.
- Design reports and dashboards for use in financial planning
- May function as subject matter expert and/or project lead
- Perform and complete special projects and other financial duties as required
BASIC JOB QUALIFICATIONS
- Bachelor’s degree in Finance, Accounting, or Business
- Relevant work experience (6-8 years)
- Excellent written and verbal communication skills
- Organized and ability to work with people at all levels of the organization at HQ and Departments
- Experience with and ability to maintain highly confidential information.
- GAAP, not-for-profit accounting, managerial accounting, and best practices
- Advanced Excel\
- Extensive knowledge of advanced excel, financial modeling, and/or database design
- C.P.A or master’s degree in Accounting, Finance or a related field (e.g. Systems Design or Business Intelligence)
- Knowledge and adoption of project management best practice
- Experience with gift, endowment and grants accounting and planning
- Experience with data visualization, techniques and systems (e.g. Adaptive Insights, Tableau, etc.)
- Experience in a service oriented and collaborative work environment
- A commitment to an inclusive workplace that welcomes the contributions of a diverse community
To apply for this position please submit a cover letter and resume. Only applications with both a cover letter and resume will be considered. No phone or email inquiries please.
All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.