Job: Grants Manager

Department: DPB – Plant Biology

Salary: TBD

Location: Stanford, CA

The Carnegie Institution for Science is a non-profit, world-class research institution. Carnegie’s Plant Biology and Global Ecology departments are located on Stanford University campus, California. Website: and The two departments, which share facilities and administrative support team, are seeking to fill the full-time position of Human Resources and Departmental Administrator.

The Grants Manager will report to the Department Directors and Departmental Administrator to manage the proposal preparation and post award activities of federal and private grants, contracts and program projects for the departments. This position is responsible for ensuring that sponsored projects are in compliance with all Carnegie policy, sponsor and government regulations, and guides the department staff scientists (Principal Investigators-PIs) through these policies and procedures as needed.


  • Participate with PIs in the preparation of the administrative components of proposals within parameters of Institutional, research, and proposal specific guidelines.
  • Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare, and finalize project budgets, and provide budget justifications.
  • Serve as liaison and active partner between PIs, Head Quarters (HQ) Office of Sponsored Programs (HQ OSP), and research groups; respond to HQ-OSP and sponsor inquiries.
  • Collaborate and work closely with HQ-OSP and Department business office and Financial Analyst to ensure awards are set up properly and cost-sharing requirements are fulfilled.
  • Monitor financial status of the grant to ensure expenditures are allocable and allowable, prior approval has been obtained where needed, and spending flexibility requirements are being met.
  • Review and approve correct charging of expenditures by working with business office and Financial Analyst, and oversee compliance related to fund and revenue.
  • Participate in contract closeout process; submit annual and final reports and work with HQ OSP on financial closeout. Compile information and documents needed for audit inquiries.
  • Manage subrecipient process which includes conducting risk assessments, monitoring, and close-out procedures.
  • Serve as resource and overall technical resource for compliance and sponsored programs to PIs and other staff.
  • Participate in and contribute to process improvements. Lead other staff group projects.  May participate as a mentor and provide cross-training as needed.
  • *-Other duties may also be assigned.


  • Bachelor’s degree and/or three years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:
• Knowledge of governmental regulations (see below)
• Ability to understand, interpret, and communicate policies and procedures.
• Ability to collaborate with others on projects
• Excellent oral, written and communication skills.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and business reporting.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.
• Certification in Grants Management desired.

The successful candidate should have knowledge of pre-and-post award research administration processes and fluency of governmental regulations (e.g. Uniform Guidance, FAR, CAS). The Grants Manager must be able to work in a dynamic environment as part of a team and serve as liaison and active partner between sponsors, PIs, HQ-OSP, research groups and others.

Application Process: On-line applications only

Carnegie offers a competitive salary and comprehensive benefits package.

Application Deadline: Until Filled
No phone calls please. Only candidates who meet our requirements will be contacted.

Carnegie is an Equal Opportunity Employer. The Carnegie Institution for Science has a strong commitment to the principle of diversity. In that spirit, we particularly encourage applications from women, members of ethnic minorities, and individuals with disabilities.