Job: Part Time Administrative and Communications Assistant

Department: DGE – Global Ecology

Salary: Competitive

Location: Stanford, CA

POSITION SUMMARY:

Provides social media and website  support to the Department of Global Ecology (DGE). Creates, publishes, and manages written and graphic content for  the Department’s outward-facing communications. This is a part time position.

RESPONSIBILITIES

  • Assist in coordinating and implementing communications and outreach across DGE’s websites and social media platforms.
  • Keep the DGE website updated and accurate, including personnel, lab, seminar, news, and other related information.
  • Provide help with communications and outreach efforts. Includes tasks such as working with ecology researchers to develop text and/or visual content for the website and other public facing materials, and helping to promote this content on social and other media.

EDUCATION AND EXPERIENCE 

  • Bachelor’s degree or equivalent experience, providing communications  support in a high professional, fast-paced work environment. 
  • Ability to deal appropriately with confidential information and work independently.
  • High levels of organization, reliability, trustworthiness, intelligence, communication skills, and motivation.
  • Strong writing, editing, proofreading, and spelling skills.
  • Experience or training in obtaining, managing and storing image copyright permissions. Original photography and/or illustration a plus. 
  • Highly empathetic, collegial and service-oriented with strong customer service skills and ability to collaborate with a diverse group of internal and external people.
  • Familiarity with a range of  technology applications, which may include, for example, social media management platforms such as Hootsuite; social networking services such as Twitter, Facebook, and Instagram; video editors such as Adobe Premiere Pro; content management systems such as WordPress and Drupal and their associated analytics; and standard office applications such as Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.An ability to learn new technologies as needed. Self-motivated and self-directed person with a helping personality, able to achieve job satisfaction by helping a team be more successful.

Application Documents & Submission:  Applicants should submit (1) a cover letter with names of at least three references and (2) a curriculum vitae. Questions about these positions can be addressed to Clare Tuma, Human Resources Business Partner, at ctuma@carnegiescience.edu. All materials must be submitted through Carnegie’s online application portal: https://jobs.carnegiescience.edu/jobs/dge.

Employer Information: Employment offers are contingent upon successful completion of background checks. The Carnegie Institution for Science is an Equal Opportunity, Affirmative Action Employer. We are committed to creating a diverse, equitable and inclusive workplace where all employees can thrive. Carnegie Science does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

The Carnegie Science Mission Statement: Andrew Carnegie established a unique organization dedicated to scientific discovery “to encourage, in the broadest and most liberal manner, investigation, research, and discovery and the application of knowledge to the improvement of mankind …” The philosophy was and is to devote the institution’s resources to “exceptional” individuals so that they can explore the most intriguing scientific questions in an atmosphere of complete freedom. Carnegie and his trustees realized that flexibility and independence were essential to the institution’s success and that tradition is the foundation of the institution today as it supports basic scientific research. Learn more at https://carnegiescience.edu/why-carnegie.