Job: Payroll Manager

Department: HQ – Headquarters

Salary: TBD

Location: Washington, DC

Position Summary:

The Payroll Manager is responsible for processing and reviewing monthly and semi-monthly payrolls using Ceridian Dayforce for a multi-state, multi-departmental non-profit organization. This position works closely with human resources and business stakeholders to ensure that payroll is processed accurately with adherence to deadlines and compliance with government and internal guidelines, that best practices for payroll are created and implemented, and that customer service and support for employees are of the highest quality.

Essential Functions: The qualified candidate must be able to perform the essential functions of the position with or without reasonable accommodation.

  • Manage the payroll function including oversight of the Payroll Administrator to ensure that the full-cycle payroll process is accurate and timely.
  • Ensure correct setup and process of all mandatory and voluntary payroll deductions including taxes, benefits, garnishments, and tax levies.
  • Institutional expert on the payroll module of Ceridian Dayforce HCM software
  • Support monthly, quarterly, and year-end tasks. Includes preparing and reconciliation of W-2s, 941sand 1042-S forms, reviewing wage and tax reports, investigating variances, and taking corrective action as needed.
  • Serve as the main contact for Ceridian Dayforce system and file maintenance. Coordinate and interact with Ceridian and, when necessary, federal, and state agencies on issues pertaining to employee compensation, deductions, and taxes.
  • Troubleshoot and problem-solve payroll and Ceridian system issues as needed. Liaise, when appropriate, with Ceridian tax specialists to ensure taxable issues are handled appropriately for the institution.
  • Review Ceridian tax fallouts to determine the appropriate action to take. Coordinate with legal department and management as needed for completion of new state and unemployment registrations.
  • Provide guidance and specialized knowledge to business managers, employees, and fellows with payroll-related questions including non-resident alien compliance issues. Research payroll discrepancies and take proper corrective action to achieve compliance and accuracy.
  • Assists audit process by providing documents, reports, and other payroll-related items upon request.
  • Record manual checks, and void checks, perform calculations for manual checks, and other adjustments as needed.
  • Compliance with all matters such as multi-state withholdings, 401A audits, and Workers’ Compensation audits.
  • Support payroll projects and cross-functional projects with payroll dependency.
  • Other duties as assigned.

Minimum Qualifications:

  • Minimum of 8-10 years of experience processing multi-state
  • Minimum of 3 years of people leadership experience including team development and management.
  • Experience working cross-functionally with Human Resources and Accounting.
  • Experience with managing international staff payroll and taxation including, but not limited to, J-1 Visas, international fellows, and international students.
  • Experience with managing international staff payroll and taxation including, but not limited to, J-1 Visas, international fellows, and international students.

Preferred Qualifications:

  • Bachelor’s degree from a regionally accredited four-year college or university in Accounting, Human Resources, or a related field.
  • Certified Payroll Professional (CPP)


  • Strong knowledge of applicable local, state, and federal payroll and related tax law regulations and statutes. Familiarity with nonresident alien tax compliance issues.
  • Ability to evaluate and analyze technical payroll problems and perform complex computations
  • Working knowledge of payroll best
  • Knowledge and experience with Ceridian/Dayforce.
  • Ability to identify and implement new processes and procedures
  • Ability to act with integrity, professionalism, and confidentiality.
  • Experience with retirement plans.
  • Excellent collaboration, organizational, time management, and customer service skills.
  • Prior work experience in a nonprofit organization.

Physical Demands/Working Conditions:

This position is in a professional office environment. The incumbent will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing this job the incumbent will regularly talk, hear, stand, walk, and use hand-to-finger movements to handle, touch, and reach above the shoulders and arms to lift items as needed.

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other protected group status.