Job: Senior Development Coordinator

Department: HQ – Headquarters


Location: Washington, DC

We have an exciting new opportunity for a Senior Development Coordinator in our Washington, D.C. office. The individual in this role is responsible for a diverse set of activities in support of the Chief Development Officer (CDO) and the development team, which contribute to the overall achievement of departmental goals and ensure success of cultivation opportunities. They will provide operational and logistical support across the development department including maintaining accurate data, creating and maintaining reports and assistance with donor activities including preparation of materials, logistics for meetings, special events and trips. The coordinator manages budget and expenses for the department and provides additional assistance to the CDO through composition of correspondence on his/her behalf. This role involves substantial interaction with trustees, donors, senior administrators, and colleagues. This a full-time position.

Essential Functions: The qualified candidate must be able to perform the essential functions of the position with or without reasonable accommodation.

  • Compiles and ensures completion of briefings, letters, reports, proposals and other collateral/correspondence on behalf of the Chief Development Officer.
  • Supports activities such as events, dinners and trips to engage major and principal gift prospects.
  • Works closely with CDO and development team members to ensure success of cultivation opportunities within their portfolios.
  • Provides support for donor stewardship activities and events.
  • Maintain calendar of appointments for CDO.
  • Execute travel itineraries and expenses for CDO.
  • Prepare materials, take and share minutes for meetings.
  • Prepare standing and special reports using software including Affiniquest/Salesforce, Excel, Powerpoint, etc.
  • Maintain activity log and prepare materials for donor visits made by CDO and President, in conjunction with President’s office.
  • Assist CDO in her role staffing Development and Nominations committees of the Board of Trustees.
  • Prepares a variety of electronic and email surveys for the purpose of collecting donor and event participant feedback.
  • Enters and maintains accurate data in Affiniquest/Salesforce environment, including prospect records.
  • Communicates with development, communications, outreach, events, departments and executive staff to ensure clear plans, processes and outcomes.
  • Develops tools, reports, and strategies to enhance and support coordination of department activities.
  • Manages department budget and expenses; with Legal and finance, manages contracts on behalf of department.
  • Coordinates multiple projects at a time with excellent planning.

Preferred Qualifications

  • Bachelor’s Degree
  • An understanding of non-profit advancement systems is strongly preferred.

Knowledge Skills and Abilities

  • Mastery of Microsoft and google platforms including word processing, presentation, spreadsheet and document sharing
  • Ability to manage list segmentation, reporting and tracking mechanisms to assist with all aspects of the development department.
  • Comfort in understanding and creatively manipulating complex data
  • Ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion
  • Comfort working in a fast-paced, flexible, collegial, goal-oriented and scientific environment


To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. 

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other protected group status.