Job: Digital Archivist

Department: HQ – Headquarters


Location: Washington, DC

About Carnegie Institute for Science

Andrew Carnegie founded the Carnegie Institution of Washington (“Carnegie”) in 1902 as an organization for scientific discovery. His intention was for the institution to be home to exceptional individuals—men and women with imagination and extraordinary dedication capable of working at the cutting edge of their fields. The Carnegie Institution of Washington is an endowed, independent, nonprofit institution.

Carnegie is headquartered in Washington, D.C. And has departments in Baltimore, MD, Pasadena, CA, Palo Alto, CA, Chicago, IL and Chile. Carnegie is seeking a Digital Archivist to implement and manage Carnegie’s WIDEN digital asset management system; collect, preserve, organize, and describe Carnegie’s digital resources; digitizing photographs, documents, and other print archives; providing internal and external user support.

Digital Archivist

Location:     Carnegie Science, Headquarters

Hours:          This is a temporary, 9-month assignment

Pay:               $37,500K & Benefits (salary is indicated for 9- month assignment)


Position Summary:

The Digital Archivist is responsible for implementing and managing Carnegie’s WIDEN digital asset management system; collecting, preserving, organizing, and describing Carnegie’s digital resources; digitizing photographs, documents, and other print archives; providing internal and external user support.  Specifically, the Digital Archivist will:

  • Lead implementation and development of the WIDEN digital asset management system at Carnegie in conjunction with vendor, Carnegie IT staff, and the Carnegie P Street communications office
  • Develop and implement digital archive management policies, procedures, and workflows
  • Collect, organize, ingest, and catalog digital assets including images, audio/video recordings, presentations, publications, spreadsheets, documents, data sets, and binary computer files
  • Select appropriate metadata schema(s)
  • Create and manage taxonomies/controlled vocabularies
  • Coordinate with administrative divisions (Communications, Development, Office of the President, Library/Archives) and research departments in identifying and collecting digital assets
  • Develop criteria for prioritizing processing and establishing timelines
  • Digitize photographs and other print materials according to best practices
  • Prepare and maintain accurate documentation of DAM-related procedures and specifications
  • Authorize and train DAM contributors and editors
  • Work with development staff to produce an effective integration of DAM with Salesforce software systems
  • Ensure that metadata created by all contributors/editors conforms to specifications
  • Manage DAM user roles and permissions
  • Manage usage rights for assets
  • Help design a public user interface to enable web-based discovery and retrieval of public assets
  • Respond to support requests from internal and external users (in conjunction with IT staff)
  • Generate DAM administrative and usage reports
  • Perform other related duties as assigned

Education and Experience:

  • Required: Master’s degree in archival studies, library/information science, electronic records management, digital curation, or related field with two years demonstrated experience in digital asset management
  • Preferred: Digital Archives Specialist certification from the Society of American Archivists

Knowledge and Skill Requirements:

  • At least two years of experience working with WIDEN or comparable digital asset management system
  • At least two years of experience processing digital archival collections, including images, audio/video, publications, documents, and other digital asset types
  • In-depth understanding of descriptive, technical, structural, and administrative metadata
  • Experience designing and applying taxonomies/controlled vocabulary
  • Familiarity with best practices for image and document digitization
  • Familiarity with best practices for digital media organization and preservation
  • Ability to develop and apply workflows, policies, and procedures
  • Ability to work independently as well as collaboratively on a small team
  • Effective verbal, written, and interpersonal communication skills
  • Ability to train DAM contributors and editors and provide effective user support
  • Ability to coordinate DAM activities among multiple stakeholders and manage competing priorities
  • Ability to set and maintain concurrent deadlines
  • Ability to pack, lift, and move boxes weighing up to 30 pounds
  • Ability to climb a 6-step ladder and negotiate sometimes-cramped storage spaces

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. Please apply by clicking on the below link:

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.