Job: Executive Assistant to Research Scientist, Stanford, Part Time

Department: DGE – Global Ecology

Salary: competitive

Location: Stanford, CA

Part-time (10 to 16 hours per week, 1000 hours a year max) Executive Assistant needed to support work of a research scientist and their lab of postdoctoral researchers. The successful candidate could either come in to the office on the Stanford campus for several hours most days of the week, or most of the working day on two or three days of the week. There is significant flexibility with hours, but availability to cross over with some of the Research Scientist’s typical hours in the office (Monday to Friday, 11am to 5pm) is important.

Job summary and skills

The Executive Assistant will help manage the time of the Research Scientist, allowing them to spend maximum time on scientific work and minimum on bureaucracy. If the senior scientist is spending time managing the Executive Assistant, then it is not working. Therefore, the successful candidate needs to be able to take direction, work with independence and use their initiative. Characteristics of the successful candidate are high levels of organization, reliability, discretion, trustworthiness, intelligence, written and verbal communication skills, and motivation.

Position responsibilities include but are not limited to:

  • managing calendar
  • help Research Scientist stay on top of to-do list and action items
  • responding to routine emails
  • monthly credit card reconciliation
  • financial paperwork and other bureaucracy
  • supporting lab members in administrative tasks
  • collaborate with other staff
  • liaising with visitors to lab and prospective postdocs on logistics and arranging their reimbursement of expenses
  • letter writing
  • logistical support for research expeditions and events
  • website updating
  • keeping track of lab equipment and assets

Depending on the candidate’s qualifications and interests, job functions could expand to include: helping prepare figures for publication, helping with video production, etc, and/or helping to direct people engaged in some of these functions.

While it is hoped that the successful candidate will continue in these roles for the long term, the initial two-month period will be probationary; further action will be required to extend employment beyond this initial period.

More information about our group is available here: . Potential applicants must apply with CV and covering letter explaining suitability for the role with reference to the characteristics mentioned above, via the ‘apply now’ button below.
The position will remain open until filled.

The Carnegie Institution for Science does not discriminate based on race, sex, age, physical condition, or country of national origin. The Carnegie Institution is an equal opportunity employer.