Job: Grants Administrator

Department: DPB – Plant Biology

Salary: TBD

Location: Stanford, CA


The Grants Administrator will help identify targets of funding opportunity, manage the proposal preparation and post award activities of the grants, contracts, program projects and federal grants for the campus.  This position is responsible for ensuring that sponsored projects are in compliance with all Carnegie policy, sponsor and government regulations, and guides the department staff scientists (Principal Investigators-PIs) through these policies and procedures as needed.


  • Tracking federal and foundation announcements of funding opportunities appropriate for the types of research being conducted on campus
  • Follow changing submission requirements as introduced by funding agencies
  • Participate with PIs in the preparation of the administrative components of proposals within parameters of Institutional, research, and proposal specific guidelines.
  • Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. 
  • Coordinate with business office in preparing project budgets and provide budget justifications as required.
  • Serve as liaison and active partner between PIs, HQ, and research groups; respond to HQ and sponsor inquiries.
  • Review and approve correct charging of expenditures by working with business office and Financial Analyst, and oversee compliance related to fund and revenue.
  • Participate in contract closeout process; submit final reports and work with HQ on the financial closeout.  
  • Serve as resource and overall technical resource for compliance and sponsored programs to PIs and other staff.
  • Participate in and contribute to process improvements.  May participate as a mentor and provide cross-training as needed.

*-Other duties may also be assigned.


  • Bachelor’s degree and/or three years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Knowledge of governmental regulations (see below)
  • Ability to understand, interpret, and communicate policies and procedures.
  • Ability to collaborate with others on projects
  • Excellent oral, written and communication skills.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
  • Certification in Grants Management desired.

The successful candidate should have knowledge of pre-and-post award research administration processes and fluency of governmental regulations (e.g. Uniform Guidance, FAR, CAS).  The Grants Manager must be able to work in a dynamic environment as part of a team and serve as liaison and active partner between sponsors, PIs, HQ-OSP, research groups and others.

To apply, please submit your application below.

Carnegie Institution for Science is an equal opportunity employer.  We highly encourage candidates from under represented gender and ethnic groups to apply. All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristics protected by law.