Major Gifts Officer

Department: HQ – Headquarters

Salary: $120K-$150K

Location: Pasadena, CA

The Major Gifts Officer will partner with Development leadership and peers to help build a fundraising program to grow the culture of philanthropy across the Institution in support of Carnegie’s scientific community. This new position will be based and will be regionally focused on the West Coast. The Major Gifts Officer will strive to develop the pipeline of major and principal gifts by engaging with Carnegie’s donors, prospects, and other stakeholders to strengthen existing relationships, as well as, expand the institution’s portfolio of donors. Discovery work is a significant component of the position, offering an opportunity to establish and deepen relationships that benefit the institution.

Essential Functions: The qualified candidate must be able to perform the essential functions of the position with or without reasonable accommodation.

• Contribute to the development of the major gifts pipeline by leveraging relationships with donors, supporters, scientists, staff, and others.
• Execute thoughtful moves management and interactions that deepen relationships, increase giving, and move donors up the giving ladder.
• Move prospects through the donor continuum by identifying, cultivating, soliciting and stewarding donors to successfully close gifts.
• Participate in efforts to deepen individual donor engagement in Carnegie Science, including opportunities for donors to participate in prospect identification.
• Identify, pursue, and develop relationships that lay the groundwork for 5-, 6-, and 7-figure solicitations.
• Increase donors at the leadership annual fund level of 5-6 figures through membership in “philanthropy circles”.
• Build relationships with donors and prospects via personal visits, Zoom meetings, phone calls, ongoing written contact, and events.
• Collaborate with other development partners to understand the philanthropic interests and priorities of constituents and help them realize their philanthropic potential as supporters of Carnegie Science.
• Participate in activities that help meet the goals and objectives of the development team, including attendance at institution-wide meetings, departmental community lectures, scientific presentations given by department scientists, as well as at other engagements.
• Build awareness of Carnegie Science to foster donors in the philanthropic community
• Work with leadership and colleagues to craft appropriate and consistent messaging regarding Carnegie Science’s fundraising.
• Write proposals and other cultivation and stewardship materials.

Minimum Qualifications:

• Bachelor’s Degree
• At least 3-5 years of experience in non-profit development

Preferred Qualifications:

• Prior experience, or strong and genuine interest, in science is preferred.
• Understanding of, commitment to, and ability to articulate the Carnegie mission to engage donors.
• Knowledge of how to build a major donor pipeline and implement best practices of donor stewardship.
• Ability to guide, manage, and support volunteers and other stakeholders in the fundraising process.
• Ability to design and implement effective cultivation, solicitation, and stewardship strategies for individual giving.
• Ability to build and maintain relationships with high-net-worth individuals; must know how to build strong relationships through donor engagement.
• Proficiency in Word, Excel, PowerPoint, and donor tracking software (preferably SalesForce).
• Ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion.
• Comfort working in a fast-paced, flexible, collegial, goal-oriented and scientific environment.

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please.

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other protected group status.

Executive Communications/Writer for the office of the President

Department: HQ – Headquarters

Salary: Based on experience

Location: Washington, D.C.

Position Summary:

Reporting to and working closely with the Chief Communications Officer, the Executive Communications/writer for the office of the President is responsible for furthering the Carnegie Institution of Science’s vision and objectives through the use of strategic executive communications. With direction from leadership, this person will provide internal and external communications support for the president and leadership—serving as the writer for communications including long-form speeches, talking points, social media content, internal communications, and op-eds. This experienced communicator will play a vital role in ensuring that Carnegie Science advances its mission.

Essential Job Responsibilities

• Work effectively with the president to capture thoughts, voice, and vision, and develop effective executive communications that relay those thoughts and messages to key stakeholders.
• Produce well-written and concise content that supports larger Carnegie Science initiatives.
• Articulate scientific stories and concepts into easily understandable stories
• Draft long-form speeches, talking points, emails, social media, other digital content, correspondence, and other executive communications products for the president.
• Use research and data to develop communications that demonstrate national leadership across areas of focus.
• Partner with colleagues to prepare the president and leadership for key speaking opportunities.
• Align with the communications team to ensure the president and leadership have a consistent and effective digital presence on all digital platforms.
• Perform other related duties to support Communications department objectives as assigned.

Minimum Requirements

• Commitment to Carnegie Science’s vision and values.
• Seven (7) to ten (10) years of executive speech writing.
• Ability to convey thought leadership using various communications platforms.
• Excellent writing, editing, and oral presentation and communications skills —with a demonstrated history of authentically channeling the voice of organizational leaders.
• Experience in writing about science and research.
• Ability to coordinate and/or deliver projects within a given timeframe.
• Demonstrated maturity and seasoned judgment; ability to make decisions, justify recommendations, take responsibility for decisions, and be responsive and clear.
• Strong organizational skills with an attention to detail. Experience handling multiple priorities effectively. Adept at organizing time efficiently.
• Exceptionally well-developed emotional intelligence, with experience supporting and counseling executives.
• Dedicated team player with a can-do mindset who considers others’ opinions, understands the impact on other groups and adapts to change effectively.
• Bachelor’s degree in an appropriate field (e.g., Communications, Business, Marketing) or the equivalent combination of education and/or experience.

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other protected group status.

Assistant Controller

Department: HQ – Headquarters

Salary: TBD

Location: Washington, D.C.

Position Summary:

Reporting to the Controller, the Assistant Controller participates as a senior member of the unit responsible for Carnegie’s financial reporting and operations. Major functions include: preparing financial statements on a quarterly basis; providing guidance and support to divisional business offices and HQ colleagues; performing research and general ledger maintenance; reconciling accounts; ensuring the integrity of the general ledger by helping in the preparation and review of complex accounting applications; and prepares complex journal entries such as reconciling custodian reports and recording endowment investment activities. Carnegie has complex accounting and financial reporting responsibilities, including a major endowment with significant alternative investments; substantial gifts in a variety of forms and purposes; partnering arrangements with other institutions; major federal and private grants; capital projects; decentralized operations; and certain revenue-producing activities.

Essential Functions:

• Prepares quarterly financial statements and assists with annual financial statement preparation including the treatment of complex transactions through footnotes and other reporting mechanisms, such as investments; property and equipment; partner contributions; and employee benefit plans.
• Directly manages the HQ staff and senior accountants; indirectly provides support for the divisional business offices
• Prepares and/or reviews accurate and timely journal entries related to revenue recognition, fixed assets; capitalization of construction-in-progress; investments; receivables; and health care charges.
• Serves as a resource for technical accounting issues; Assists Controller in assessing the impact and planning for impending accounting standard changes
• Develops detailed knowledge and understanding of Carnegie’s general ledger and how it functions. Manages account reconciliation process. Responds quickly and accurately to requests for information in the general ledger.
• Reviews and approves account payable transactions, including travel expense reports.
• Acts as primary liaison for various external reports including Form 990, various State information returns, Personal Property tax returns, and census.
• Serves as a primary liaison during financial and single audits, prepares supporting schedules, reviews submissions, and coordinates auditor requests using a ticketing system.
• Represents the office and the Controller as necessary.
• Other duties as assigned

Minimum Qualifications:

• Either Bachelor’s degree and/or Masters degree in Accounting
• CPA candidate required; license strongly preferred
• Minimum of eight years of work experience with increasing responsibility in the matter(s) described above, with account research and reconciliation experience being mandatory
• Experience working within a non-profit or research institution is preferred.
• Knowledge of accounting best practices
• Able to demonstrate effective written and oral communication skills
• Able to work under pressure, meet deadlines, and provide high-quality service to a range of internal and external clients
• Demonstrates a continuous improvement mindset
• Ability to understand and conduct detailed transactions/processes but also understand the contextual impact of such transactions.
• Minimum of 2-3 years of experience managing staff
• Strong ability in the original writing and in editing, including the presentation of complex scientific material in language understandable to laypersons.

Additional Skills Required:

• Demonstrated strong skills and experience with SaaS-based accounting software packages; Carnegie uses Netsuite, Pyango and eXtendTech
• Demonstrate at least intermediate Excel and Microsoft Office skills.

Preferred Qualifications:

• MBA or MS in Accounting
• Experience with big 4 auditing firms
• Experience with Netsuite, Pynago, and eXtendTech
• Demonstrated ability to adapt and implement new systems and applications
• Experience using technology to improve productivity
• Ability to adapt and implement new systems and applications
• Ability to influence, persuade and negotiate effectively
• Ability to build collaborative relationships and effective work-groups
• Ability to deliver difficult messages with tact and diplomacy and encourage or compel compliance and good citizenship

Science Lab Instructor

Department: HQ – Headquarters

Salary:

Location: Washington, DC

The Carnegie Academy for Science Education (CASE) is Carnegie Science’s K-12 education arm and is housed within the institution’s headquarters. We have an exciting opportunity for a Science Lab Instructor working in Washington, D.C.

CASE’s mission is to enhance the education of DC children in science, technology, engineering and mathematics (STEM), through a variety of programs for students and their teachers, each with a common goal: to empower children to ask questions, sharpen their analytical skills, develop leadership and general life skills and broaden their educational and career horizons.

Since 1989 CASE programs has served more than 800 students and 1,000 teachers in DC. CASE’s STEM Kits program has trained 70 teachers have been trained and 1,500 students have developed skills to handle tools and equipment used in modern research laboratories. CASE was recently named Amgen Biotech Experience (ABE)’s new partner. ABE is an innovative science education program that provides teacher professional development, curriculum materials, and research-grade equipment and supplies to secondary schools. The program features a hands-on molecular biology curriculum designed to introduce students to the excitement of scientific discovery.

The Science Lab Instructor will train high school teachers in basic laboratory research techniques (using the ABE curriculum), assist in implementing the biotechnology program in schools, and support CASE’s education programs. This position is part-time for school year 2020-21, full-time in summer 2021, and may lead to full-time employment. Compensation based on experience.

Essential functions of this job may include but are not limited to:

Train teachers to run biotechnology program in their schools
● Prepare and deliver lesson plans and instructional materials that facilitate active, hands-on learning based on ABE’s curriculum
● Instruct and monitor participants in the use of learning materials and equipment
● Establish and communicate clear objectives for all learning activities
● Maintain equipment and supplies in accordance with established lab protocols

Recruit and maintain relationships with current and prospective participants
● Communicate with program participants to build ongoing relationships with schools
● Attend outreach events to recruit program participants

Support CASE’s education programs
● Participate in team planning meetings
● Communicate necessary information regularly to participants and colleagues regarding participant progress and needs

 

Education, Experience and Skills:

• Bachelor’s degree in STEM field or education, master’s degree in STEM field or education preferred
• Demonstrated knowledge of laboratory skills and concepts (required), Next Generation Science Standards (preferred), and Project-Based Learning (preferred)
• Ability and demonstrated knowledge of establishing and maintaining cooperative and effective relationships, and working with individuals from diverse cultural, economic and ability backgrounds
• Experience in outreach, teaching in a school or out-of-school environment, and/or providing professional development preferred
• Adaptable, able to think creatively and make decisions quickly, strategic problem solver, multi-tasker, organized, and goal oriented
• Ability to communicate effectively orally and in writing
• Instructional, lab materials and equipment procurement experience preferred, but not required
• Perform all other related work delegated or required to accomplish the objectives of the total school program

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. 

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other protected group status.