Department: HQ – Headquarters
Location: Washington, DC
About Carnegie Institution for Science
Andrew Carnegie founded the Carnegie Institution of Washington (“Carnegie”) in 1902 as an organization for scientific discovery. His intention was for the institution to be home to exceptional individuals—men and women with imagination and extraordinary dedication capable of working at the cutting edge of their fields. The Carnegie Institution of Washington is an independent, nonprofit 501(c)3 institution.
Carnegie is headquartered in Washington, DC and has six departments located in 4 cities: the Department of Terrestrial Magnetism and Geophysical Laboratory in Washington, DC; the Department of Embryology in Baltimore, MD; The Observatories in Pasadena, CA, and Las Campanas, Chile; and the Departments of Plant Biology and Global Ecology in Palo Alto, CA. Carnegie Science is seeking a full-time Manager of Strategic Development Events to initiate, plan, and execute Carnegie’s development events for the institution.
Manager of Strategic Development Events
The Manager of Strategic Development Events is a consummate events administrator who will work closely with the Associate Director of Advancement Services to initiate, plan, and execute Carnegie Science’s development events–a combination of onsite and off-site outreach, recognition, cultivation, stewardship, and/or fundraising events.
In-person engagement opportunities–whether intimate dinners with prospective donors, or larger donor appreciation events–are crucial components of Carnegie’s major and principal gift cultivation strategies. The ideal candidate will understand how to use events featuring the president, senior leadership, and trustees to strategically engage donors. The incumbent will also play a key logistical role in Carnegie’s public outreach program, the Capital Science Evening lecture series, at its Washington, DC headquarters.
The Manager of Strategic Development Events ensures that donor engagement and stewardship goals are met through tailored, well-executed events. Events play a crucial role in connecting donors and prospects with Carnegie Science’s mission, top researchers, and most engaging science. The successful Manager of Strategic Development Events will be adept at soliciting ideas and driving the process of translating vision into reality.
- In consultation with the Associate Director of Advancement Services and gift officers, develop the annual outreach and events strategy and maintain the execution calendar.
- Collaborate with Development Team to determine how to best utilize strategic events as part of overarching engagement and stewardship initiatives, and recommend events (type, location, size) to cultivate and steward specific donor groups, including Carnegie giving societies.
- Act as a liaison with departments and coordinate headquarters events calendar with regional/department events calendars.
- Identify and network with key local partners to execute engaging events.
- Maintain vendor relationships to secure the best rate or donation of services needed for events.
- Build a development events resource hub, with curated resources on partners, vendors, event best practices, samples, templates, and protocols.
- Act as staff lead and on-site manager during development events, overseeing activities, staff, vendors, and volunteers to ensure satisfaction of participants, and flawless event execution.
- Lead the planning and execution of all engagement and stewardship events attached to the semiannual Board of Trustee meetings, including dinners, departmental tours, etc.
- Working closely with prospect relationship managers, lead the planning and execution of donor engagement and stewardship events, including donor appreciation events, intimate donor cultivation dinners, small group educational travel programs, and house parties.
- Work with Advancement team and relevant departmental staff to develop event theme and program and assist in securing or preparing feature program speakers as needed.
- Track invitations and responses in Salesforce database.
- Arrange for appropriate event space.
- Secure vendors for AV, catering, decorations, etc.
- Recruit event volunteers–internal and external–as needed.
- Create detailed briefings and event staffing plans and schedules.
- Ensure all relevant Carnegie staff are briefed on logistics and attendees.
- Manage the design, copy and production deadlines for all event collateral including invitations (electronic and hardcopy), scripts/talking points, briefings, program, signage, etc.
- Manage table assignments, nametags, event look-and-feel, AV, signage, check-in.
- Provide logistical support for the Capital Science Evening lecture series.
- Develop a consistent event follow-up strategy, and execute with key staff follow-up communications, including thank-yous, acknowledgments, cultivation materials, and other collateral.
- Lead post-event debriefs and collect and analyze feedback from staff and guests to make recommendations for improving future effects.
- Work with Carnegie Science staff to collect and upload qualitative and quantitative event data.
- Strategic, creative, imaginative, and critical thinker with the ability to link Carnegie Science’s mission and program objectives with donors’ interests and priorities.
- Excellent written and verbal communication skills and thorough follow-up.
- Facility with data and databases, and the ability to analyze and report on data as it relates to events and engagement.
- Superior project and process management skills including planning, coordinating, and organization.
- Can build internal and external partnerships, and can balance a partner organization’s vision with Carnegie’s for co-sponsored events.
- Highly proactive, responsive, timely, accurate and thorough in follow-through.
- Can advance projects independently; knows when to include key decision-makers, and when to be proactive in moving projects along.
- Can manage spending and work creatively within a budget to execute high-quality engagement opportunities.
- Ability to prioritize and work in a fast-paced environment and to juggle multiple projects.
- Superior customer service skills.
- Bachelor’s degree.
- Minimum three years of experience in event coordination, preferably in a development environment, or a combination of events and develop experience in a non-profit charitable organization.
- Demonstrated capacity to create and execute a variety of events: from intimate gatherings, to high-profile, large-scale events.
- Superior organizational skills, accuracy and precision in handling timelines and details.
- Proficiency in Word and Excel, and experience with donor databases (Salesforce preferred).
- Ability to work in a collaborative team atmosphere.
- Budget management experience, preferably for events.
- Ability to adapt to changing priorities and balance competing assignments.
- Experience in communications, marketing, or design a plus.
- Flexibility to travel and work extended hours.
To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. Please apply by clicking on the below link:
All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.