HQ – Headquarters

Program Associate — Part-Time

Department: HQ – Headquarters

Salary:

Location: Washington, DC

The Program Associate holds a variety of responsibilities related to the research, analysis, coordination, and outreach of programmatic activities to support a high impact education department. The candidate who fills this role will work Monday through Saturday (as needed) to support student and teacher programs.

Main Job Tasks and Responsibilities

  • Communications
    • Work with staff to create and implement social media, website, and other online communication strategy
    • Provide a centralized point of contact to external partners
    • Coordinate internal and external requests for information and data
  • Program Support
    • Coordinate registration process for student and teacher programs
    • Assist lead instructor with student programs as needed
  • Operational Support
    • Prepare documents including correspondence, reports, drafts, and agendas
    • Schedule and coordinate meetings, appointments and travel arrangements for supervisors
    • Record, compile, transcribe and distribute meeting notes

Education and Experience

  • Bachelor’s degree in a science, education, communications, or related field
  • Minimum 1-3 years of experience working in an education, nonprofit, or laboratory setting
  • Strong proficiency with research, date collection, review, analysis, documentation and reporting applications, including Excel, Word, PowerPoint and databases
  • Excellent interpersonal skills, time management skills, and ability to juggle multiple projects at once
  • Experience in social media, newsletter, and/or website content development preferred

Key Competencies

  • Quality: Achieving a standard of excellence with our work processes and outcomes
  • Communication: Balancing listening and talking, speaking and writing clearly and accurately
  • Collegiality: Being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment
  • Initiative: Taking ownership of own work, doing what is needed without being asked and following through
  • Efficiency: Planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things
  • Coachability: Being receptive to feedback, willing to learn, embracing continuous improvement

Grants Manager

Department: HQ – Headquarters

Salary:

Location: Washington, DC

JOB TITLE:                            Grants Manager

REPORTS TO:                       Director of Finance

POSITION SUMMARY:

Reporting to the Director of Finance and leading a team of two, the Grants Manager works in close collaboration with the HQ controller, HQ accounting team, and grants managers within the departmental business offices across the six departments. The Grants Manger will oversee management of the portfolio of federal and non-federal grants to the Carnegie Institution of Science by creating and implementing strong, standardized policies and procedures which ensure compliance and promote best practices. The Grants Manager will ensure the team provides high levels of customer service to Carnegie Staff as well as external funders.

 

JOB RESPONSIBILITIES

  • Utilize extensive knowledge of U.S. Federal Regulations, especially Uniform Guidance, and private donor requirements to ensure grants are compliant with donor terms and conditions.
  • Ensure Carnegie implements best practices across pre-award and post award functions.
  • Write, implement, and/or maintain institution-wide policies and procedures, mainly grants related. Develop internal guidance, checklists, and templates as needed.
  • Ensure HQ and departmental grants management staff are trained and updated on new guidance, best practices and are implementing standard processes across the organization.
  • Support grants management training efforts for scientific staff on the Uniform Guidance, agency/donor specific regulations, processes and procedures, and budget development.
  • Assist in transition from decentralized structure into a consolidated function that supports standardization. Clarify roles and recommend and support change, where necessary, of roles and responsibilities between HQ and business office staff.
  • Develop stronger relationships between departmental grants management staff and scientific staff/PI’s.
  • Prepare the annual Indirect Cost Recovery (NICRA) submission for provisional and final rates and manage negotiations with Carnegie’s cognizant agency.
  • Assist the Director of Finance and the Controller with the required schedules and overall organization of Single Audit.
  • Work closely with the appropriate staff to enter, review, and report grants information within the grants module of the accounting system.
  • Work closely with the Associate Director of IT to identify and implement new automated grants management system and integrate it with Carnegie’s financial systems.

 

BASIC JOB QUALIFICATIONS

  • Bachelor degree
  • Minimum of 5 years related non-profit grants experience, including proposal writing and post-award management
  • Extensive knowledge of the Uniform Guidance
  • Proven leadership skills and ability to manage and develop staff
  • Ability to effectively communicate at all levels and with multiple constituents
  • Independent thinker with strong customer service orientation and collaborative work style
  • Attention to detail
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent organizational skills
  • A passion for transformative change
  • Ability to build collaborative relationships and effective work-groups

 

TECHNOLOGY SKILLS REQUIRED

  • Strong proficiency with Excel
  • Ability to utilize accounting systems for reporting and data extraction
  • Advanced proficiency with PowerPoint for frequent training presentations

 

ADDITIONAL (Preferred) QUALIFICATIONS

  • Masters Degree
  • Certification in Grants Management
  • Active CPA
  • Experience with big 4 auditing firms
  • Experience working within a non-profit and/or research institution
  • Experience using technology to improve productivity
  • Ability to adapt and implement new systems and applications
  • Ability to establish clear directions and set priorities

Senior Manager of Foundation Relations

Department: HQ – Headquarters

Salary:

Location: Washington, DC

Carnegie Science is seeking a Senior Manager of Foundation Relations to join its pursuit. Significant funding for the Carnegie Institution’s programs has historically come from the sizeable endowment left by Andrew Carnegie himself. Under the leadership of President Matthew P. Scott and Chief Development Officer Ann McElwain, Carnegie Science is making a committed investment in building a best-in-class fundraising program that will match and sustain the efforts of its world-class research teams.

The ideal Senior Manager of Foundation Relations will have:

  • 5 years in a development operation within a complex non-profit organization, including at least 2 years of foundation work.
  • Experience working in a major scientific community with researchers and senior administrators.
  • Successful track record of securing 7-figure foundation grants.
  • Knowledge of all phases of donor pipeline management, including prospect research, cultivation, solicitation, and stewardship.
  • Experience conceptualizing, planning, and implementing a strategic approach to packaging the work of researchers.
  • Demonstrated ability to write accessibly about complex scientific and technical matters.
  • Bachelor’s degree required; degree or equivalent experience in a communications field is necessary with a degree in science writing preferred.

For more information and a complete list of requirements or to apply, please visit http://www.driconsulting.com or email search@driconsulting.com. In your email, please tell us where you learned of this position.

Manager of Donor Relations

Department: HQ – Headquarters

Salary:

Location: Washington, DC

Carnegie Science is seeking a Manager of Donor Relations to join its pursuit. Significant funding for the Carnegie Institution’s programs has historically come from the sizeable endowment left by Andrew Carnegie himself. Under the leadership of President Matthew P. Scott and Chief Development Officer Ann McElwain, Carnegie Science is making a committed investment in building a best-in-class fundraising program that will match and sustain the efforts of its world-class research teams. Reporting to the CDO, the Manager of Donor Relations will work with Senior Managers of Individual Giving and Foundation Relations to create an institution-wide process for engaging, recognizing, and stewarding the institution’s donors. S/he will also play a primary role in developing standards for and drafting written donor communications to donors.

The ideal Manager of Donor Relations will have:

  • 5 years of professional experience, including at least 1 year in development/marketing.
  • Familiarity with the major donor life cycle and understanding of the principles and best practices of stewarding stakeholders.
  • Record of developing strategic and creative approaches to stakeholder communications and outreach.
  • Excellent written communication skills, particularly in developing public-facing persuasive documents; development communications experience is preferred.
  • Ability to produce high-quality documents at a high volume on tight deadlines.
  • Demonstrated capacity to write effectively in the voice of a range of others.
  • Bachelor’s degree is required; degree in a communications or science field is preferred.

For more information and a complete list of requirements or to apply, please visit http://www.driconsulting.com or email search@driconsulting.com. In your email, please tell us where you learned of this position.

Special Events Coordinator – Part-time

Department: HQ – Headquarters

Salary: Hourly

Location:

The Carnegie Institution for Science Administration Building located on 16th Street between the neighborhoods of DuPont Circle and Logan Circle, is an iconic Washington, D.C. architectural landmark that lends itself to classic turn-of-the-century design with a touch of simple elegance. This building has acted as a venue for scientific events, social events and weddings, non-profit events, corporate and internal events of all kinds for the past three decades. Carnegie Institution is seeking a Part-time Special Events Coordinator to oversee the management of events within the building. Please see below for details on the vacancy.

Duties and Responsibilities

  • Being present for day-of activities, coordinating back-up support, and ensuring the safety and security of the premises.
  • Coordinate with clients, event coordinators, caterers and other vendors involving conference and event logistics.
  • Supervising and assisting site personnel, janitorial, and set-up crews.
  • Overseeing facility operations during events to ensure building maintenance.
  • Assist as needed with event set-up/breakdown.
  • Serving as on-call back-up support for other events.
  • Oversee rehearsals for wedding clients, coordinating with wedding party and planner.
  • Provide event support as needed for internal events, such as registration, crowd control, setup and breakdown.

Qualifications

  • Previous event management and/or customer service experience desired.
  • Ability to maintain a flexible work schedule, with availability on weekday nights and weekends.
  • Excellent time management skills, with strong attention to detail.
  • Strong ability to organize, prioritize, multi-task and make decisions in a flexible manner to address changing needs.
  • Ability to work effectively in a team environment while remaining responsible and accountable for results.
  • Ability to handle challenging interpersonal situations with tact and professionalism.

Education and Requirements

  • Bachelors degree
  • Interpersonal communication skills with an excellent working knowledge of the English language.

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please.

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.