HQ – Headquarters

HRIS Manager

Department: HQ – Headquarters

Salary:

Location: Washington DC/Virtual

Position Summary:

The Carnegie Institution for Science is a U.S.-based non-profit, private endowment headquartered in Washington, DC. Andrew Carnegie founded the Carnegie Institution of Washington in 1902 as an organization for scientific discovery to serve as a home to exceptional individuals with imagination and extraordinary dedication capable of working at the cutting edge of their fields. Today, Carnegie has three research divisions on both coasts of the United States and Las Campanas Observatory in Chile. Carnegie scientists are leaders in the life and environmental sciences, Earth and planetary science, astronomy and astrophysics. Carnegie is an endowed, independent, nonprofit institution.

The Carnegie Institution for Science is seeking an HR Information Systems (HRIS) Manager. The HRIS Manager will lead the creation and execution of the HRIS strategic roadmap, collaborating with business process owners to identify opportunities, define business requirements, and lead functional design to implement solutions that will maximize efficiency and productivity and comply to regulatory requirements. The HRIS Manager is responsible for the integrity of HR data and the development and distribution of reports and dashboards to the institution. In collaboration with IT and other key stakeholders, this role will support HCM upgrades, code releases and enhancements by coordinating user acceptance testing and data validation across the end user population.

Responsibilities:

  • Develops and executes the HR technology roadmap, including strategy, project plans, systems updates for existing tools, and process documentation
  • Leads the planning and execution of projects, business requirements, business processes and workflows, HRIS system configuration, integrations and changes, controls, and security optimization
  • Responsible for the definition and execution of change management programs (training, communication, performance metrics) to drive adoption.
  • Oversees the development and implementation of HRIS and related digital systems
  • Assists in the review, testing, and implementation of Ceridian functions
  • Researches, troubleshoots, and mitigates transactional and other HRIS related issues
  • Collaborates on routine administration, maintenance, and support of HRIS functions and reporting
  • Monitors the quality and fitness of data assets to ensure the integrity of HR data
  • Creates and documents procedures, guidelines, user guides, job aids, and HRIS training curriculum and materials used to train internal and external partners
  • Serves as the point of contact for all HR system related issues and collaborates across the institution to resolve technical issues related to the HRIS system responsibilities
  • Creates and distributes reports and dashboards
  • Analyzes data flow and recommends automated solutions for process improvement opportunities and efficiencies
  • Responsible for the management and updating of Human Resource’s internal and external websites
  • Coordinates integrations between HRIS and other applications within the institution.
  • Performs other related duties as required and assigned

Education, Experience and Required Skills:

  • Bachelor’s degree in Business, Human Resources, Information Systems or related discipline
  • Minimum of seven (7) years of relevant HR Information Systems support experience
  • Strong business analysis skills with ability to understand entire processes and convert into streamlined systems requirements
  • Proven track record of successfully managing and supporting various HR Systems and Tools
  • Ability to plan, develop and operate within a budget
  • Knowledge and expertise in the software development life cycle with a focus on the HR product/process landscape
  • Strong working knowledge of HRIS systems, structure, functions, and processes including recruitment, benefits, onboarding, performance management, employee self-service, reporting, and HR Business processes
  • Working knowledge of HR data and experience with the development and delivery of HR metrics/dashboards
  • Experience maintaining strict confidentiality of data and information

Preferred Skills and Prerequisites:

  • Prior experience with Ceridian Dayforce strongly preferred

Compensation is competitive and will be commensurate with work experience and skills.

To apply for this position please submit a cover letter and resume. Only applications with both a cover letter and resume will be considered. No phone or email inquiries please.

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.

 

 

 

 

Financial Analyst

Department: HQ – Headquarters

Salary:

Location: Washington, D.C.

Carnegie Institution for Science is a U.S.-based non-profit, private endowment headquartered in Washington, DC. Founded in 1902 by Andrew Carnegie as an organization for scientific discovery to serve as a home to exceptional individuals—men and women—with imagination and extraordinary dedication capable of working at the cutting edge of their fields. Today, Carnegie scientists work in six scientific departments on the West and East Coasts under three divisions of Earth, Life and Space. Carnegie investigators are leaders in the fields of plant biology, developmental biology, Earth and planetary sciences, astronomy, and global ecology. Carnegie is an endowed, independent, nonprofit institution.

Carnegie has departments in Washington, D.C., Baltimore, MD, Pasadena, CA, Palo Alto, CA, and Chile and welcomes remote or hybrid work options (preferred).  This position is primarily located in Washington, D.C..  Carnegie Science is committed to diversity, equity, and inclusion in science. Candidates who will foster a diverse, equitable, and inclusive workplace are strongly encouraged to apply.

SUMMARY

Reporting to the Associate Director of Finance, the Financial Analyst will be an independent contributor on a team of finance and grants professionals serving the various business managers across the organization, in addition to executive leadership, finance leadership and the board. Special and ad hoc analysis will be required both from an operating budget and historical perspective, but also to evaluate managerial decision impact to credit ratings or fund management, strategic planning financing options or economic indicators for endowment allocation such as CPI. The ability to explain an analysis is as important as one’s ability to craft or develop the analysis itself. Creative and systematic thinkers welcomed with a strong understanding of accounting, financial reporting and business intelligence.

RESPONSIBILITIES

  • Develop and maintain sustainable drill-down forecasting models, to include position control, revenue models, fund balances, and research expenditure projections.
  • Develop a dynamic long-range plan model, with inputs from senior leadership, budget and forecasting models that can be used to support the strategic plan, financing and development efforts of individual projects, departments and the organization.
  • Lead departments in the preparation of the annual operating and capital budget and provide training and support for financial questions (e.g., endowment planning, sponsored awards, and capital planning considerations).
  • Manage the annual endowment and special funds allocation for all units to include the planning and annual reconciliation of its usage, following up with individual managers for the appropriate allocation of funds and to monitor spend, and prepare correcting entries to support quarterly and year end assignment of expenses.
  • Responsible for the utilization of Adaptive Insights and all key inputs for the all funds budget, coordinating process with all departments and divisions submitting a budget.
  • Meet with budget managers to review budgets, allocation of expenses and to monitor spending.  Provide training to new managers and serve as a primary point of contact for headquarters staff requiring assistance with individual funds.  Develop tools and resources to support budget managers.
  • Develop scenario and situational analysis to determine the likely outcome of managerial decisions regarding financing, credit, endowment payout and strategic fund management.
  • Prepare ad-hoc and quarterly PNL and financial statements in support of monitoring the budget, endowment allocation, special funds and grant activity.
  • Develop ad-hoc and quarterly financial analysis, summary reports and account audits to monitor financial controls and improve oversight over restricted funds.
  • Maintain attribute assignments, fund and PI index mapping using adaptive insights, NetSuite and similar tools for budget and reporting.
  • Prepare and recommend journal entries associated with maintaining appropriate fund balances, and appropriate budget model allocations.
  • Ensure financial compliance with Carnegie policies and procedures and applicable legal rules and regulations in all analysis, recommendations and entries prepared.
  • Design reports and dashboards for use in financial planning
  • May function as subject matter expert and/or project lead
  • Perform and complete special projects and other financial duties as required

BASIC JOB QUALIFICATIONS

  • Bachelor’s degree in Finance, Accounting, or Business
  • Relevant work experience (6-8 years)
  • Excellent written and verbal communication skills
  • Organized and ability to work with people at all levels of the organization at HQ and Departments
  • Experience with and ability to maintain highly confidential information.
  • GAAP, not-for-profit accounting, managerial accounting, and best practices
  • Advanced Excel\

PREFERRED QUALIFICATIONS

  • Extensive knowledge of advanced excel, financial modeling, and/or database design
  • C.P.A or master’s degree in Accounting, Finance or a related field (e.g. Systems Design or Business Intelligence)
  • Knowledge and adoption of project management best practice
  • Experience with gift, endowment and grants accounting and planning
  • Experience with data visualization, techniques and systems (e.g. Adaptive Insights, Tableau, etc.)
  • Experience in a service oriented and collaborative work environment
  • A commitment to an inclusive workplace that welcomes the contributions of a diverse community

To apply for this position please submit a cover letter and resume. Only applications with both a cover letter and resume will be considered. No phone or email inquiries please.

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.

 

IT Endpoint Systems Administrator

Department: HQ – Headquarters

Salary:

Location: Washington, D.C.

The Carnegie Institution for Science was founded in 1902 as an organization for scientific discovery. Carnegie is located in Washington, D.C., with three research divisions on both coasts of the United States and Las Campanas Observatory in Chile. 

Today Carnegie scientists are leaders in the life and environmental sciences, Earth and planetary science, and astronomy and astrophysics. They seek answers to questions about the structure of the universe, the formation of our Solar System and other worlds around distant stars, the behavior and transformation of matter when subjected to extreme conditions, the systems and cycles that govern Earth’s processes, and the synergy of molecules that make life possible.

Summary    

Reporting to the Senior Manager, Information Systems, the Endpoint Systems Administrator will play a key role in the selection and rollout of device management services to the entire institution for both PC and Mac. This person will be responsible for configuring and testing zero-touch OS and application deployments, automating endpoint workflows, updating managed applications and OS security update packages. We seek an individual that is comfortable working with multiple IT teams to ensure device management services are consistently deployed, secured, and provide the needed flexibility when required. The Endpoint Systems Administrator will support the device management services on the PC and Mac endpoints of up to 500+ employee devices. This is a new position within the Carnegie IT services organization.

This position will be onsite five days a week in Washington, D.C.  In the event of  COVID restrictions this role will work remotely and then move to 100% onsite when restrictions are lifted.  

Carnegie Science is committed to diversity, equity, and inclusion in science. Candidates who will foster  a diverse, equitable, and inclusive workplace are strongly encouraged to apply.

Job Responsibilities  

Implement and maintain efficient/automated client support systems (e.g., device management for Mac & Windows, OS & application security updates, automated application installations, remote support systems, endpoint security client management, password management system). 

  • Install, configure, test, and maintain operating systems images, application software, security updates, and endpoint system management tools. 
  • Strong understanding of GPOs to configure Windows systems.
  • Recommend standard configurations to optimize performance.  
  • Develop and maintain IT support self-help and endpoint system configuration documentation. 
  • Provide daily break/fix and meeting support to 50 full-time staff. 
  • Experience supporting Enterprise collaboration tools (Google Workspace/Office 365). 
  • Record requests, issues, and solutions using service ticketing software. Keep all tickets and projects updated and track time in a detailed format. 

 Specialized Skills Required 

  • Minimum of 3 years support experience with at least 1 year focused on device management technologies.
  • Experience with deployment and management tools: JAMF, WSUS, Intune, and SmartDeploy.
  • Ability to write and maintain custom scripts to increase system efficiency and lower the human intervention time on any tasks. 
  • Experience supporting anti-virus/endpoint security management software.

Preferred Qualifications 

Basic Knowledge in enterprise network components, including firewalls, network monitoring, wireless technologies, DNS, DHCP, VLANS, and a solid understanding of network protocols are beneficial.  

  • Intermediate to advanced skill level with PowerShell and bash scripting. 

Basic Qualifications 

  • Reliable, on-time, personable, and customer-focused. 
  • Experience in a service-oriented and collaborative work environment  
  • Willingness to develop new skills (e.g., VMware, networking, security management).  
  • Demonstrated desire to learn independently and on the job 
  • Very detail-oriented in planning, implementation, documentation, and follow-up. 
  • The ability to work completely independently or with a team 
  • The ability to multi-task and work across a range of projects and issues with various timelines and priorities 
  • A commitment to an inclusive workplace that welcomes the contributions of a diverse community 

Compensation and Benefits  

Salary is commensurate with experience. This position offers a comprehensive benefits package including retirement, health benefits, vacation, and sick leave including company paid holidays. 

To Apply 

Interested individuals should submit a cover letter and resume. Only applications with both a cover letter and resume will be considered. No phone or email inquiries please. 

 All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other characteristic protected by law. 

 

Science Lab Instructor

Department: HQ – Headquarters

Salary:

Location: Washington, DC

The Carnegie Academy for Science Education (CASE) is Carnegie Science’s K-12 education arm and is housed within the institution’s headquarters. We have an exciting opportunity for a Science Lab Instructor working in Washington, D.C.

CASE’s mission is to enhance the education of DC children in science, technology, engineering and mathematics (STEM), through a variety of programs for students and their teachers, each with a common goal: to empower children to ask questions, sharpen their analytical skills, develop leadership and general life skills and broaden their educational and career horizons.

Since 1989 CASE programs has served more than 800 students and 1,000 teachers in DC. CASE’s STEM Kits program has trained 70 teachers have been trained and 1,500 students have developed skills to handle tools and equipment used in modern research laboratories. CASE was recently named Amgen Biotech Experience (ABE)’s new partner. ABE is an innovative science education program that provides teacher professional development, curriculum materials, and research-grade equipment and supplies to secondary schools. The program features a hands-on molecular biology curriculum designed to introduce students to the excitement of scientific discovery.

The Science Lab Instructor will train high school teachers in basic laboratory research techniques (using the ABE curriculum), assist in implementing the biotechnology program in schools, and support CASE’s education programs. This position is part-time for school year 2020-21, full-time in summer 2021, and may lead to full-time employment. Compensation based on experience.

Essential functions of this job may include but are not limited to:

Train teachers to run biotechnology program in their schools
● Prepare and deliver lesson plans and instructional materials that facilitate active, hands-on learning based on ABE’s curriculum
● Instruct and monitor participants in the use of learning materials and equipment
● Establish and communicate clear objectives for all learning activities
● Maintain equipment and supplies in accordance with established lab protocols

Recruit and maintain relationships with current and prospective participants
● Communicate with program participants to build ongoing relationships with schools
● Attend outreach events to recruit program participants

Support CASE’s education programs
● Participate in team planning meetings
● Communicate necessary information regularly to participants and colleagues regarding participant progress and needs

 

Education, Experience and Skills:

  • Bachelor’s degree in STEM field or education, master’s degree in STEM field or education preferred
  • Demonstrated knowledge of laboratory skills and concepts (required), Next Generation Science Standards (preferred), and Project-Based Learning (preferred)
  • Ability and demonstrated knowledge of establishing and maintaining cooperative and effective relationships, and working with individuals from diverse cultural, economic and ability backgrounds
  • Experience in outreach, teaching in a school or out-of-school environment, and/or providing professional development preferred
  • Adaptable, able to think creatively and make decisions quickly, strategic problem solver, multi-tasker, organized, and goal oriented
  • Ability to communicate effectively orally and in writing
  • Instructional, lab materials and equipment procurement experience preferred, but not required
  • Perform all other related work delegated or required to accomplish the objectives of the total school program

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. 

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other protected group status.

Lab Technician (Part-Time)

Department: HQ – Headquarters

Salary:

Location: Washington, DC

Lab Technician (Part-time)

The Carnegie Academy for Science Education (CASE) is Carnegie Science’s K-12 education arm and is housed within the institution’s headquarters. We have an exciting opportunity for a Lab Technician working in Washington, DC.

CASE’s mission to enhance the education of DC children in science, technology, engineering and mathematics (STEM), through a variety of programs for students and their teachers, each with a common goal: to empower children to ask questions, sharpen their analytical skills, develop leadership and general life skills and broaden their educational and career horizons.

Since 1989 CASE programs have served more than 800 students and 1,000 teachers in DC. CASE’s STEM Kits program has trained 70 teachers and 1,500 students have developed skills to handle tools and equipment used in modern research laboratories. CASE was recently named Amgen Biotech Experience (ABE)’s new partner. ABE is an innovative science education program that provides teacher professional development, curriculum materials, and research-grade equipment and supplies to secondary schools. The program features a hands-on molecular biology curriculum designed to introduce students to the excitement of scientific discovery.

CASE is seeking a Lab Technician to prepare biotech kits for classroom use. Kit preparation includes creating reagents, assembling supplies, and allocating materials. The Lab Technician will train high school interns, assist in training high school teachers in basic laboratory research techniques (using the ABE curriculum), assist in implementing the biotechnology program in schools, and support CASE’s education programs. This position is part-time during the school year (approximately 10 hours per week) and may lead to full-time employment in the summer. Compensation based on experience.

Education, Experience and Skills:

  • Bachelor’s degree in STEM field preferred
  • At least two years of college in a biological science field required
  • Demonstrated knowledge of laboratory skills and concepts required
  • Ability and history of establishing and maintaining cooperative and effective relationships working with individuals from diverse cultural, economic and ability backgrounds
  • Adaptable, able to think on feet, strategic problem solver, multi-tasker, organized, and goal-oriented
  • Ability to communicate effectively orally and in writing
  • Instructional, lab materials and equipment procurement experience preferred
  • Experience in outreach or teaching in a school or out-of-school environment preferred

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. 

At Carnegie, we are committed to building a diverse and inclusive community. We believe academic environments should be places where diverse groups of people with a variety of viewpoints and ideas can thrive and work together. As such, we encourage applicants from under-represented groups and backgrounds to apply.

The Carnegie Institution is an equal opportunity employer. All qualified applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other protected group status.

Assistant General Counsel

Department: HQ – Headquarters

Salary:

Location: Washington, DC

Carnegie Institution for Science is a U.S.-based non-profit, private endowment headquartered in Washington, DC. Founded in 1902 by Andrew Carnegie as an organization for scientific discovery to serve as a home to exceptional individuals—men and women—with imagination and extraordinary dedication capable of working at the cutting edge of their fields. Today, Carnegie scientists work in six scientific departments on the West and East Coasts under three divisions of Earth, Life and Space. Carnegie investigators are leaders in the fields of plant biology, developmental biology, Earth and planetary sciences, astronomy, and global ecology. Carnegie is an endowed, independent, nonprofit institution.

Carnegie has departments in Washington, D.C., Baltimore, MD, Pasadena, CA, Palo Alto, CA, and Chile and welcomes traditional or hybrid work options. This position is primarily located in Washington, D.C. Carnegie Science is committed to diversity, equity, and inclusion in science. Candidates who will foster a diverse, equitable, and inclusive workplace are strongly encouraged to apply.

Summary: 

The Assistant General Counsel position will provide an exciting opportunity to provide legal guidance at a large science nonprofit institution. This position will work closely with scientists to understand their work, apply appropriate legal protections, and leverage revenue potential. The individual will be called upon to resolve numerous legal issues that arise while conducting business with a focus on transactional matters. This is a full-time, exempt position.

Responsibilities: 

  • Draft, review, negotiate, and advise on contracts and grant agreements on a wide variety of subjects
  • Collaborate with and advise human resources to help interpret the law and provide guidance related to benefits, organizational policies and procedures and employment issues
  • Advise staff and scientists on legal matters
  • Conduct general legal research
  • Stay current on federal, state, and local laws and regulations, specifically as they apply to nonprofit institutions
  • Manage Institution’s patent portfolio and technology transfer

 Required Skills: 

  • Strong analytical skills
  • Superb organizational, oral and written communication skills
  • Ability to provide accurate and timely oral and written advice
  • Ability to identify underlying issues in complex situations and resolve problems creatively and effectively
  • Ability to learn quickly and gain credibility through use of good judgment, high integrity and collegial attitude.
  • Ability to work independently, manage multiple priorities and organize time
  • Ability to work in team-based environment
  • Ability to effectively interface with all levels of Carnegie’s management and external contact constituents.
  • Ability to self-manage and proactively address all areas of legal risk.
  • Periodic travel may be required

 Education and Experience: 

  • JD required, licensed to practice law in Washington, DC or eligible to waive into DC to practice.
  • 2 to 5 years of relevant experience required
  • Experience working with universities, scientific, or nonprofit organizations strongly preferred

 

Compensation is competitive and will be commensurate with work experience and skills.

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please.

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Director, Human Resources

Department: HQ – Headquarters

Salary:

Location: Washington, DC or Pasadena, CA

The Carnegie Institution for Science was founded in 1902 on the principle that powerful results can be achieved when great scientists have the freedom and resources to follow their curiosity, pursue novel ideas, and tackle big questions that capture their imaginations and inspire their best work. Carnegie Institution has remained at the forefront of scientific discovery since its founding. Its willingness to find and nurture exceptional scientific talent has led to world-changing advances and the discovery of new areas of science.

Carnegie Institution for Science is looking for a dynamic Director, Human Resources. The Institution is undergoing rapid change with an expansion in Pasadena, CA as well as a modernization effort on HR practices and systems. This leadership role will be a key partner to the President in navigating these changes.

 

KEY RESPONSIBILITIES:

The Director, based in Washington, D.C or Pasadena, CA, will oversee the human resources functions for approximately 500 employees including employee relations, leadership and organizational development, culture, compensation and benefits, and HR operations. The Director will also be a key partner on Diversity, Equity and Inclusion matters to advance workforce diversity, employment equity and create a culture of inclusion within the Institution.

The Director will be a confidante and the senior advisor to the COO, senior management team and the Board of Directors to develop the HR strategy for the Institution and implement detailed initiatives.

Specifically, this position will be required to:

  • Collaborate with the COO, President and senior leadership team to execute business driven human capital strategies including developing a highly engaged workforce that is in alignment with the institution overall people strategy.
  • Act as a principal contributor of HR strategy and process, ensuring that the company possesses the requisite HR talent, systems, policies, training and development programs to meet the institution’s people and financial goals.
  • Shape a learning culture that drives learning and leadership development with a focus on succession pipelines.
  • Use HR driven data with concrete metrics to manage and implement changes for improvement.
  • Develop a compensation and benefits strategy that will attract, develop and retain employees.
  • Collaborates with local Human Resources staff located in Chile, South America as well as keeping current with Federal and State Employment laws in all of Carnegie’s locations.
  • Deliver a consistent message on employment brand, demonstrating commitment to the vision and mission of the organization.
  • Ensure a high-performing HR organization that delivers, solutions and value to the employees and the business
  • Work closely with senior leadership and key stakeholders on Office of Diversity, Equity and Inclusion to support a strategy that fosters a culture of inclusion and a highly engaged workforce.

 

EXPERIENCE:

  • Bachelor’s degree in human resources, business management or a related discipline. Masters’ degree in HR, Business Administration or related field preferred. Related HR certification (PHR, SPHR, CP SCP) a plus.
  • 15 years of HR experience with a minimum of 5 years as a senior leader
  • Board experience, having worked with and presented to the Board on Compensation, Talent and succession planning.
  • Expertise across the spectrum of HR tools and disciplines. Knowledge and leadership of organizational effectiveness and HR functions with generalist experience and exposure to the core HR functions.
  • Experience in developing metrics that help define and improve the services provided by the HR team.
  • Previous experience within a non-profit or research/academic institution with multi -state location is preferred.

 

To apply for this position please submit a cover letter and resume. Only applications with both a cover letter and resume will be considered. No phone or email inquiries please.

Carnegie Science is committed to diversity, equity, and inclusion in science. Candidates who will foster a diverse, equitable, and inclusive workplace are strongly encouraged to apply. All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.