HQ – Headquarters

Database Analyst

Department: HQ – Headquarters

Salary:

Location: Washington, DC

The Database Analyst is responsible for manipulating, organizing, and understanding our business solutions data collections. They will work jointly with administrative functional teams to prepare data for existing and future business applications that support HR, Finance, Advancement, and Business Administration. This role will support numerous data-driven business applications (i.e., ERP, HCM, Reporting, Budgeting, BI, Procurement, Grants Management, Payroll, Expense Reimbursement, and Fundraising).

 

A successful candidate will possess the skills needed to: complete data preparation, data migration and manipulate multiple data types (i.e., structured, unstructured, flat, business, IT). We are looking for someone that is project focused, analytical and enjoys participating in various roles that will include: application management, system implementation, workflow development (i.e. SalesForce), application support, and training.

JOB RESPONSIBILITIES:

  • Data preparation, joining, migration, querying, modeling, and cube development.
  • Developing and configuring workflow solutions to support unique business requirements.
  • Evaluating business processes, anticipating requirements, investigating areas for improvement, and developing and implementing solutions.
  • Leading ongoing reviews of business processes and developing optimization strategies.
  • Staying up-to-date on the latest processes and IT advancements to automate and modernize systems.
  • Conducting meetings and presentations to share ideas and findings.
  • Performing requirements analysis.
  • Communicating insights and plans to cross-functional team members and management.
  • Working closely with clients, technicians, and managerial staff.
  • Ensuring solutions meet business needs and requirements.
  • Performing user acceptance testing.
  • Managing projects, developing project plans, and monitoring performance.
  • Updating, implementing and maintaining procedures.
  • Prioritizing initiatives based on business needs and requirements.
  • Serving as a liaison between stakeholders and information technology.
  • Managing competing resources and priorities.
  • Monitoring deliverables and ensuring timely completion of projects.
  • Coordinating with vendors and other IT personnel for problem resolution.
  • Working with stakeholders to analyze user needs and determine technical requirements.
  • Creating and maintaining software documentation.
  • Conducting user training.

MINIMUM JOB QUALIFICATIONS:

  • A Bachelor’s degree in Information Technology, Business or a related field.
  • A minimum of 3-5 years experience in business analysis or an IT-related field.
  • Knowledge of SQL databases and query language, Excel expertise
  • Exceptional analytical and conceptual thinking skills.
  • Ability to influence and work with stakeholders to determine acceptable solutions.
  • Advanced technical skills (e.g. Database, Microsoft Windows, and SAAS experience).
  • Excellent documentation and verbal skills.
  • Fundamental analytical and conceptual thinking skills.
  • Experience creating detailed reports and giving presentations.
  • Competency in Microsoft applications.
  • Excellent planning, organizational, and time management skills.
  • Experience leading and developing top performing teams.
  • A history of leading and supporting successful projects.

ADDITIONAL (VALUED) QUALIFICATIONS:

  • SalesForce configuration or development experience.
  • Business Intelligence tools (e.g. Tableau, Power BI, Adaptive Insights).
  • ERP software (Microsoft NAV, Sage Intacct, Workday, PeopleSoft, NetSuite)..
  • Experience in business processes and data analysis.

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please.

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

 

Program Associate

Department: HQ – Headquarters

Salary:

Location: Washington, DC

Program Associate

20 hours/week

The Carnegie Academy for Science Education (CASE) is Carnegie Science’s K-12 education arm and is housed within the institution’s headquarters. CASE’s mission to enhance the education of DC children in science and in science, technology, engineering and mathematics (STEM), through a variety of programs for students and their teachers, each with a common goal: to empower children to ask questions, sharpen their analytical skills, develop leadership and general life skills and broaden their educational and career horizons.

Since 1989, CASE programs have served more than 800 students and 1,000 teachers in DC. CASE’s First Light Saturday Science School, a free program for DC’s middle school students, gives students an opportunity to explore science skills and careers through hands on projects and direct work with science practitioners. In 2014, CASE partnered with the DC Office of the State Superintendent of Education to launch the DC STEM Network. The Network unites community partners to help inspire and prepare all DC youth to succeed, lead and innovate in STEM fields and beyond.

 

The Program Associate holds a variety of responsibilities related to the research, analysis, coordination, and outreach of programmatic activities to support CASE and the Network. The candidate who fills this role will work Monday through Saturday (as needed) to support student and teacher programs.

Main Job Tasks and Responsibilities

  • Communications
    • Work with staff to draft and publish communication via social media, newsletters, and websites
    • Represent CASE at outreach events
    • Provide a centralized point of contact to external partners
    • Coordinate internal and external requests for information
  • Program Support
    • Coordinate registration process for student and teacher programs
    • Assist lead instructor with student programs as needed and help prepare materials
  • Operational Support
    • Prepare documents including correspondence, reports, drafts, and agendas
    • Schedule and coordinate meetings, appointments and travel arrangements for supervisors
    • Record, compile, transcribe and distribute meeting notes

Education and Experience

  • Bachelor’s degree
  • Minimum 1 year of experience working in an office setting
  • Proficiency in written communication, research, data collection, review, analysis, documentation and reporting applications, including Excel, Word, PowerPoint and databases
  • Excellent interpersonal skills, time management skills, and ability to juggle multiple projects at once
  • Experience in social media, newsletter, and/or website content development preferred

Key Competencies

  • Quality: Achieving a standard of excellence with our work processes and outcomes
  • Communication: Balancing listening and talking, speaking and writing clearly and accurately
  • Collegiality: Being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment
  • Initiative: Taking ownership of own work, doing what is needed without being asked and following through
  • Efficiency: Planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things
  • Coachability: Being receptive to feedback, willing to learn, embracing continuous improvement

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please.

Please apply by clicking on the below link:

https://jobs.carnegiescience.edu/jobs/program-associate/

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.

 

Executive Assistant to the General Counsel

Department: HQ – Headquarters

Salary:

Location: Washington, DC

Job Title:             Executive Assistant to the General Counsel

Reports to:         General Counsel

Status:                  Full‐Time

Location:             Washington, DC

Formerly known as the Carnegie Institution of Washington, the Carnegie Institution for Science is a U.S.-based non‐profit, private endowment headquartered in Washington, DC. Andrew Carnegie founded the Carnegie Institution of Washington in 1902 as an organization for scientific discovery to serve as a home to exceptional individuals—men and women—with imagination and extraordinary dedication capable of working at the cutting edge of their fields. Today, Carnegie scientists work in six scientific departments on the West and East Coasts. Carnegie investigators are leaders in the fields of plant biology, developmental biology, Earth and planetary sciences, astronomy, and global ecology.

 Position Summary:

 Executive Assistant to the General Counsel

The Carnegie Institution for Science is seeking an Executive Assistant to support the General Counsel.  This role will provide senior level executive administrative support to the General Counsel while prioritizing and supervising day-to-day administrative operations of the Office of the General Counsel.   Responsibilities include the following:

  • Manage workflow for legal, Intellectual Property and Board activities
  • Assist the General Counsel with all Board of Trustees responsibilities including meeting logistics and preparation of meeting materials. Disseminate documentation related to board activities using a variety of electronic means, including the electronic board portal.
  • Support the General Counsel and legal team by assisting with daily activities and special projects such as the creation and maintenance of legal and regulatory documents and files.
  • Responsible for handling extremely confidential material and using appropriate discretion for a wide variety of legal and Board of Trustees matters.
  • Manages key projects and initiatives for the General Counsel
  • Coordinate large projects including: planning, development, process evaluation, implementation and on-time delivery of projects.
  • Create and review correspondence and materials for internal and external audiences.
  • Manage General Counsel’s calendar and monitor commitments for the Office of the General Counsel.
  • Track and execute reporting and filing requirements.
  • Work collaboratively with a variety of departments across the Institution. Act as a liaison with these areas to coordinate efforts to meet Board meeting and other deadlines.
  • Assist with Intellectual Property and Technology Transfer activities.
  • Track expenditures and revenues and prepare reports.  Prepare invoices and distribution of revenue.
  • Other duties as assigned by the General Counsel and Assistant General Counsel.

Education and Experience

  • 5+ yrs. of executive level assistant experience. Most recent position preferably supporting a General Counsel and/or Corporate Secretary.
  • Bachelor’s Degree preferred.
  • Experience with creating and managing electronic board materials including proficiency in creating and deploying board books and maintaining resources.
  • Excellent time management skills.
  • Experience with calendaring, organizing meetings and events and making travel arrangements.
  • Superior planning, organizational, analytical and project management skills.
  • Ability to handle multiple tasks at one time including managing multiple clients and deadlines.
  • Strong proficiency with Word, PowerPoint, Outlook and Excel.  Working knowledge of Google Suite.
  • Able to exercise good judgment and remain solution-oriented across a variety of situations.
  • Excellent organizational skills with great attention to detail
  • Excellent communication and interpersonal skills and experience interacting with executives, directors and clients/vendors.
  • Ability to communicate and present clearly, both verbally and in writing in an informal and persuasive manner to multiple constituencies (including administrative and technology transfer offices at universities and search organizations)
  • Highest degree of ethics and integrity

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please.

Please apply by clicking on the below link:

https://jobs.carnegiescience.edu/jobs/executive-assistant-to-the-general-counsel/

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.

 

Facilities Manager

Department: HQ – Headquarters

Salary: Compensation is competitive and will commensurate with work experience and skills

Location: Washington, DC

Facilities Manager (Headquarters)

Location:             Washington, DC

Department:      Headquarters

Status:                Full-Time

Reports to:       Chief Operating Officer

Position Summary:

Formerly known as the Carnegie Institution of Washington, the Carnegie Institution for Science is a U.S.-based non-profit, private research institution headquartered in Washington, DC. Andrew Carnegie founded the Carnegie Institution of Washington in 1902 as an organization for scientific discovery to serve as a home to exceptional individuals—men and women—with imagination and extraordinary dedication capable of working at the cutting edge of their fields. Today, Carnegie scientists work in six scientific departments on the West and East Coasts. Carnegie investigators are leaders in the fields of plant biology, developmental biology, Earth and planetary sciences, astronomy, and global ecology.

The Facilities Manager position is responsible for all aspects of the operation and maintenance of the building and facilities of the Carnegie Institution for Science Headquarters, including 24/7 emergency response to critical issues

Job Responsibilities:

  • Negotiate contracts and provide supervision of a variety of contracted support services required to maintain the facilities, to include, but not limited to:
    • HVAC
    • Electrical
    • Building Management systems
    • Telephone and voice/data cabling systems
    • Water, Gas, Plumbing
    • Janitorial, Trash
  • Supervise and train Facilities staff.
  • Develop and manage preventative maintenance programs for facilities infrastructure and equipment, using in-house staff or outside contracted support, as required.
  • Provide construction management for both minor and major construction projects.
  • Generate Request for Proposal documents in order to select appropriate vendors and make cost effective purchases of equipment, supplies and services.
  • Review utilities consumption and develop energy and GHG reduction plan.
  • Serve as P Street Safety Officer and oversee building security.
  • Work with Department Facilities Managers to develop Institution-wide emergency management programs and procedures for environmental protection and occupational safety.
  • Provide 24/7 emergency response to critical issues.

Minimum (Basic) Qualifications:

  • Facilities Manager degree and/or IFMA certification preferred
  • 3-5 years of facilities management experience
  • High level knowledge of HVAC, Boilers, Chillers, Air Handlers, Plumbing, Building Management Systems (BMS)
  • Knowledge of OSHA and emergency management procedures
  • 1-2 years of experience managing facilities management staff

 Additional (Valued) Qualifications:

  • Experience working within an academic or research institution
  • Ability and skill to read and interpret blueprints and electrical schematics
  • HVAC and building systems controls knowledge/certification
  • OSHA 10-Hour Certification

ALL JOB DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS ARE ESSENTIAL FUNCTIONS OF THIS POSITION.

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. Please apply by clicking on the below link:

https://jobs.carnegiescience.edu/jobs/facilities-manager-3/

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.

 

Investment Director

Department: HQ – Headquarters

Salary:

Location: Washington, DC

Job Title:        Investment Director

Reports to:      Chief Investment Officer

Status:             Full‐Time    

Location:        Washington, DC

Position Summary:

Formerly known as the Carnegie Institution of Washington, the Carnegie Institution for Science is a U.S.-based non‐profit, private endowment headquartered in Washington, DC. Andrew Carnegie founded the Carnegie Institution of Washington in 1902 as an organization for scientific discovery to serve as a home to exceptional individuals—men and women—with imagination and extraordinary dedication capable of working at the cutting edge of their fields. Today, Carnegie scientists work in six scientific departments on the West and East Coasts. Carnegie investigators are leaders in the fields of plant biology, developmental biology, Earth and planetary sciences, astronomy, and global ecology.

The Investment Director role will be structured as a generalist position that will seek out, research, and underwrite investment opportunities across a broad range of asset classes e.g., hedge funds, private equity and public/private credit investments. This role will be an integral part of the Institution’s investment group, which has responsibility for implementing the investment policy established by the Investment Committee of the Board of Trustees.

The Investment Director performs a range of related duties as necessary to support the overall activities of the investment group in collaboration with the Chief Investment Officer including but not limited to fund manager sourcing across asset classes, front office due diligence, operational due diligence and ongoing monitoring of existing relationships. They are also responsible for staying abreast of market conditions and developments that may affect the Institution’s investment holdings.

Responsibilities:

  • Conceptualizes, executes, and evaluates investment strategies across hedge fund, long-only, fixed income, private equity, public/private credit and public market investments. Continually explore, identify, evaluate, and recommend new investment opportunities and managers. Develop investment recommendation memos for review and refinement by the Chief Investment Officer and presentation to the Investment Committee of the Board of Trustees.
  • Monitor and evaluate the performance of existing investments and investment managers through continuous review of portfolio analytics, manager meetings, and manager communications.
  • Participate in the institutional investment community, representing the Endowment, maintaining relationships, sharing information, and assessing trends.
  • Support the Chief Investment Officer in all aspects of Investment Committee relations, asset allocation, and liquidity management.
  • Execute due diligence reviews on prospective investment managers, evaluate operational support structure, internal controls, and conduct operational due diligence.
  • Adhere to and ensure compliance with the Endowment’s investment policy, the investment group’s policies and procedures, and all relevant legal, regulatory, and ethical standards.
  • Assist in endowment operations as needed.

Education and Experience:

  • The Investment Director position requires a bachelor’s degree or equivalent and five to ten years of substantive investment experience. Desirable experience includes the evaluation, monitoring, and selection of private equity, credit, real estate, and alternative strategies. An MBA or CFA is preferred.

Knowledge and Skill Requirements:

  • The Investment Director position requires a high level of intellectual, analytic, and problem-solving ability, as well as broad knowledge of and passion for investment markets, instruments, and practices.
  • The candidate must demonstrate strong, critical intelligence and a high level of attention to detail.  With these attributes, the Investment Director will possess the ability to conduct and interpret in-depth analyses without losing sight of the larger picture.
  • The position requires an individual who is self-motivated and proactive, with the confidence, courage, and intelligence to develop and promote non-consensus investment recommendations. The director must have a strong team orientation and exceptional communication skills in order to convey ideas and results to colleagues formally and informally (in writing and verbally), in a logical, concise, and coherent manner, and to be highly effective in external interactions. The position requires superior organizational and quantitative skills as well as strong oral, written, and interpersonal communication skills.
  • Computer skills include a solid command of information management applications including Excel and PowerPoint and a familiarity with eVestments is an advantage. Travel (domestic and international) is required.

*Compensation is competitive and will be commensurate with work experience and skills.

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please.

Please apply by clicking on the below link:

https://jobs.carnegiescience.edu/jobs/investment-director/

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.

Development Events Manager

Department: HQ – Headquarters

Salary:

Location: Washington, DC

About Carnegie Institute for Science

Andrew Carnegie founded the Carnegie Institution of Washington (“Carnegie”) in 1902 as an organization for scientific discovery. His intention was for the institution to be home to exceptional individuals—men and women with imagination and extraordinary dedication capable of working at the cutting edge of their fields. The Carnegie Institution of Washington is an endowed, independent, nonprofit institution.

Carnegie is headquartered in Washington, D.C. And has departments in Baltimore, MD, Pasadena, CA, Palo Alto, CA, Chicago, IL and Chile. Carnegie is seeking a Full-time Development Events Specialist to initiate, plan, and execute Carnegie’s annual cycle of development events for the institution. Please see below for details on the vacancy.

Development Events Manager

The Development Events Manager is a consummate events administrator who will work closely with the Manager of Donor Relations and the Advancement Department to initiate, plan, and execute Carnegie Science’s annual cycle of development events–a combination of onsite and off-site recognition, cultivation, stewardship, and/or fundraising events.

In-person engagement opportunities–whether intimate dinners with prospective donors, or larger donor appreciation events–are crucial components of Carnegie’s major and principal gift cultivation strategies. The ideal candidate will understand how to use events featuring the president, senior leadership, and trustees to strategically engage donors.

The Development Events Manager ensures that donor engagement and stewardship goals are met through tailored, well-executed events.  Events play a crucial role in connecting donors and prospects with Carnegie Science’s mission, top researchers, and most engaging science. The successful Development Events Manager will be adept at soliciting ideas and driving the process of translating vision into reality.

Primary Responsibilities:

Event Strategy

  • In consultation with the Manager of Donor Relations and gift officers, develop the annual events strategy and maintain the execution calendar.
  • Collaborate with Development Team to determine how to best utilize events as part of overarching engagement and stewardship initiatives, and recommend events (type, location, size) to cultivate and steward specific donor groups, including Carnegie Friends and other giving societies.
  • Act as a liaison with departments and coordinate headquarters events calendar with regional/department events calendars.
  • Identify and network with key local partners to execute engaging events.
  • Maintain vendor relationships to secure the best rate or donation of services needed for events.
  • Build a development events resource hub, with curated resources on partners, vendors, event best practices, samples, templates, and protocols.

Event Coordination

  • Act as staff lead and on-site manager during development events, overseeing activities, staff, vendors, and volunteers to ensure satisfaction of participants, and flawless event execution.
  • Lead the planning and execution of all engagement and stewardship events attached to the semiannual Board of Trustee meetings, including dinners, departmental tours, etc.
  • Working closely with prospect relationship managers, lead the planning and execution of donor engagement and stewardship events, including donor appreciation events, intimate donor cultivation dinners, small group educational travel programs, and house parties.
    • Work with Advancement team and relevant departmental staff to develop event theme and program and assist in securing or preparing feature program speakers as needed.
    • Export invitation lists from Salesforce, and track invitations and responses in database.
    • Arrange for appropriate event space.
    • Secure vendors for AV, catering, decorations, etc.
    • Recruit event volunteers–internal and external–as needed.
    • Create detailed briefings and event event staffing plans and schedules.
    • Ensure all relevant Carnegie staff are briefed on logistics and attendees.
    • Manage the design, copy and production deadlines for all event collateral including invitations (electronic and hardcopy), scripts/talking points, program, signage, etc.
    • Manage table assignments, nametags, event look-and-feel, AV, signage, check-in

Event Follow-up

  • Develop a consistent event follow-up strategy, and execute with key staff follow-up communications, including thank-yous, acknowledgments, cultivation materials, and other collateral.
  • Lead post-event debriefs and collects and analyzes feedback from staff and guests to make recommendations for improving future effects.
  • Work with Carnegie Science staff to collect and upload qualitative and quantitative event data.

Key Attributes

  • Strategic, creative, imaginative, and critical thinker with the ability to link Carnegie Science’s mission and program objectives with donors’ interests and priorities.
  • Excellent written and verbal communication skills and thorough follow-up.
  • Superior project and process management skills including planning, coordinating, and organization.
  • Can build internal and external partnerships, and can balance a partner organization’s vision with Carnegie’s for co-sponsored events.
  • Highly proactive, responsive, timely, accurate and thorough in follow-through.
  • Can advance projects independently; knows when to include key decision-makers, and when to be proactive in moving projects along.
  • Can manage spending and work creatively within a budget to execute high-quality engagement opportunities.
  • Ability to prioritize and work in a fast-paced environment and to juggle multiple projects.
  • Superior customer service skills.

Qualifications

  • Bachelor’s degree.
  • Three to five years of experience in event coordination, preferably in a development environment.
  • Demonstrated capacity to create and execute a variety of events: from intimate gatherings, to high-profile, large-scale events.
  • Superior organizational skills, accuracy and precision in handling timelines and details.
  • Proficiency in Word and Excel, and experience with donor databases (Salesforce preferred).
  • Ability to work in a collaborative team atmosphere.
  • Budget management experience, preferably for events.
  • Ability to adapt to changing priorities and balance competing assignments.
  • Experience in communications, marketing, or design a plus.
  • Flexibility to travel and work extended hours.

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. Please apply by clicking on the below link:

https://jobs.carnegiescience.edu/jobs/development-events-manager/

All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by law.